Students who are currently enrolled in U.S. universities are eligible to apply for financial support from our NSF grant to travel to and attend the CGO/HPCA/PPoPP 2018 symposia to be held February 24 - 28 in Vienna, Austria.

You do not need to be a U.S. citizen to apply. However, if you are traveling to Vienna from a country other than the U.S., then you must be a U.S. citizen to be eligible for NSF travel support.

Each symposium will select students from its eligible applicants to receive travel support. Selection will be based on need and the degree of participation. Committee members and presenters of papers or posters will have priority. Since the total grant is a fixed amount, the amount that can be awarded to each student will depend on the number of awardees, and will cover only a portion of your expenses.

Reimbursable expenses include airfare, ground transportation, lodging, symposium registration fees, and meals and incidentals (subject to a maximum per diem amount). To receive an airfare reimbursement from this NSF grant, you must be ticketed by a U.S.-flag carrier.

If you are awarded and currently attend any California State University campus, a portion of your award will be used for international travel insurance, which CSU will purchase for you. You will receive a copy of the policy. (In the past, the cost has been under $100 per student.) If you are not a CSU student and want travel insurance, you should purchase it on your own.

After the conclusion of the symposia, each awarded student must complete and return a Travel Expense Claim (TEC) form and include original receipts. This form will be provided later to you. You must also provide a one-page report on your impressions of the symposium that you attended. A summary of your impressions will be provided to the NSF.

To apply:

You must provide each of the following documents. Create a zip file and email to  Ronald Mak (ron.mak@sjsu.edu). Please use the subject NSF student travel support, and indicate clearly in your email which symposium you are registering to attend.

• Your resume
• A cover letter that explains why you want to attend the symposium and that describes your research interests.
• A letter from your advisor that confirms your eligibility to attend the symposium, endorses your potential for research, and recommends that you attend the symposium.
• A completed and signed Request for Approval of Travel (RAT) form (see the following).

RAT Form instructions

Download and print out this RAT Form. The grant is administered by the San Jose State University Research Foundation (SJSURF). Scan the completed and signed form, save it as a PDF, and include it in the above zip file.

1. Near the top of the form, check the “Other” box and specify “CGO attendee”, “HPCA attendee” or “PPoPP attendee”.
2. Fill in Today’s Date.
3. Complete the following sections:
   1. Traveler and Trip Information
      • Traveler Name
      • Position/Title: “Student”
      • Phone #
      • Trip Requisition #: (leave blank)
      • Email
      • Home Address
      • Travel Dates
      • Purpose of Travel: “Attend CGO 2018 symposium”, “Attend HPCA 2018 symposium”, or “Attend PPoPP 2018 symposium”
      • Destination: “Vienna, Austria”
   2. Estimated Expenses
      • Transportation
      • Registration, Fees
      • Lodging
      • Meal
      • Other
      • Total
      • Amount Estimated: (leave blank)
   3. Travel Advance
      • (Leave this section blank.)
   4. Authorization Signatures
      • Traveler: student sign and date
      • Direct Supervisor: (leave blank)
      • Account Signer: (leave blank)
   5. Authorization Signatures for High Hazard International Travel
      • (Leave this section blank.)

Submit your application

Email your zip file containing your resume, cover letter, advisor's letter, and completed RAT form to Ronald Mak (ron.mak@sjsu.edu). Please use the subject NSF student travel support and indicate clearly in your email which symposium you are registering to attend.